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Administrative Assistant

Crow Holdings

Position Summary

Crow Holdings seeks an Administrative Assistant to support multiple senior leaders in the Dallas office. The ideal candidate demonstrates initiative, enthusiasm, and has strong attention to detail.

Primary Responsibilities

  • Manage multiple calendars, tasks, email communication, and travel arrangements
  • Prepare, submit and track expense reports
  • Prepare documents including correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets
  • Retain current contact lists with business contacts; handle all inbound and outbound department mail, courier and overnight shipping
  • Maintain department documents including scanning, saving and organizing folder structures in accordance with document retention procedures
  • Provide daily support for the team and perform additional tasks and special projects as needed
  • Assist with periodic support for Crow Holdings front desk as needed

Desired Skills & Experience

  • 5+ years of administrative experience supporting senior leadership, representing the enterprise with a polished professional presence and excellent communication skills
  • Experience making travel arrangements to coordinate airlines, hotels and ground transportation
  • Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
  • Intermediate proficiency in Excel with ability to create tables; intermediate proficiency in PowerPoint to produce polished presentations
  • Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm
  • Extraordinary interpersonal skills; collaborates effectively with internal business groups and external partners
  • Confidential, empathetic and diplomatic in all interactions; demonstrates flexibility and good instincts