Position Summary
CHC seeks an Administrative Assistant to support multiple leaders within the Food & Service Retail team in the Dallas office. The ideal candidate demonstrates initiative, enthusiasm, and has strong attention to detail.
Primary Responsibilities
- Manage multiple calendars, tasks, email communication, as well as planning and executing travel arrangements regularly.
- Prepare, submit and track expense reports
- Prepare documents including correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets
- Retain current contact lists with business contacts; handle all inbound and outbound department mail, courier and overnight shipping
- Maintain department documents including scanning, saving and organizing folder structures in accordance with document retention procedures
- Provide daily support for the team and perform additional tasks and special projects as needed
Desired Skills & Experience
- 5+ years of administrative experience supporting management level professionals, representing the department with a polished professional presence and excellent communication skills
- Significant experience making travel arrangements to coordinate airlines, hotels, and ground transportation
- Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
- Intermediate proficiency in Excel with ability to create tables; intermediate to advanced proficiency in PowerPoint to produce polished presentations
- Experience with Adobe Photoshop a plus
- Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm
- Extraordinary interpersonal skills; collaborates effectively with internal business groups and external partners
- Confidential, empathetic and diplomatic in all interactions; demonstrates flexibility and good instincts
- Please note this role is fully in-office at our Dallas Old Parkland Headquarters