Crow Holdings Industrial

Administrative Assistant

Position Summary

Crow Holdings Industrial seeks an Administrative Assistant in the Los Angeles office. The ideal candidate shows initiative, enthusiasm and has strong attention to detail.

Primary Responsibilites

  • Maintains department documents including scanning, saving and organizing folder structures in accordance with document retention procedures
  • Oversees day-to-day office operations, including purchasing office supplies and maintaining office equipment
  • Prepares, submits and tracks expense reports
  • Compiles, formats and distributes various development reports
  • Manages multiple calendars, tasks, email communication, and travel arrangements
  • Keeps current contact lists with business contacts; handles all inbound and outbound department mail, courier and overnight shipping
  • Track, code, and route incoming invoices for internal approval, funding, and payment with the accounting department. Maintain contract logs to track amounts owed to vendors
  • Prepares documents including drafting correspondence, presentation packaging (including graphics, charts and graphs) and spreadsheets
  • Provides daily support for office and performs additional tasks and special projects as assigned
  • Coordinate various contracts and documents for execution by internal and external parties
  • Track vendor insurance certificates for projects in development
  • Assist the development teams with various project management tasks as requested

Desired Skills & Experience

  • 3+ years administrative support experience
  • Excellent communication skills, both written and oral
  • Experience making and managing travel arrangements without using a travel agent to coordinate airlines, hotels and ground transportation
  • Highly proficient in MS Office
  • Intermediate proficiency in Excel with ability to create and maintain spreadsheets for various data tracking
  • Intermediate proficiency in Word to format and manage various forms of contracts
  • Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm

To apply, please send a resume to Careers at

This overview is designed to introduce Crow Holdings and its various operating companies. Crow Holdings Capital is a U.S. SEC registered investment adviser and is the manager to the Crow Holdings Capital Funds. Maple Capital Management, L.L.C. is a U.S. SEC registered investment adviser and is the manager of the Crow Holdings Industrial Build-to-Hold Fund. Crow Holdings Capital, Trammell Crow Residential, Crow Holdings Industrial and Crow Holdings Office are operated separately and independently from one another with separate senior leadership and investment committees. SEC registration does not imply a certain level of skill or training.