Trammell Crow Residential

Administrative Assistant

Position Summary

Trammell Crow Residential seeks an Administrative Assistant to support the Carlsbad, CA office. The ideal candidate demonstrates initiative, enthusiasm and has strong attention to detail.

Primary Responsibilites

  • Maintain department documents including scanning, saving and organizing folder structures in accordance with document retention procedures
  • Oversee day-to-day office operations, including purchasing office supplies and maintaining office equipment
  • Maintain a clean and orderly office at all times
  • Prepare, submit and track expense reports
  • Manage multiple calendars, tasks, email communication, meeting minutes, and travel arrangements
  • Coordinate office celebrations, including employee birthdays, holidays, and team building events
  • Serve as liaison with corporate Business Technology team, ensuring office is up-to-date with processes and software, managing technical equipment in shared spaces, and assisting new and current employees with device set-up and troubleshooting
  • Prepare documents including drafting correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets
  • Retain current contact lists with business contacts; handle all inbound and outbound department mail, courier and overnight shipping
  • Provide accounting support, including maintaining payable filings, mailing payments, logging preliminary notices, and preparing lien releases as needed
  • Provide daily support for office and perform additional tasks and special projects as assigned

Desired Skills & Experience

  • 3+ years of administrative experience, previous experience in Real Estate Development or Construction office preferred
  • Experience making travel arrangements to coordinate airlines, hotels and ground transportation
  • Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
  • Intermediate proficiency in Excel with ability to create tables; intermediate to advanced proficiency in PowerPoint to produce polished presentations
  • Experience with Adobe Photoshop, Publisher, Procore and Bluebeam a plus
  • California Notary Public a plus
  • Excellent time management and organization skills; polished professional presence and excellent communication skills
  • Extraordinary interpersonal skills; collaborates effectively with internal business groups and external partners
  • Confidential, empathetic and diplomatic in all interactions; demonstrates flexibility and good instincts

Click here to apply.

This overview is designed to introduce Crow Holdings and its various operating companies. Crow Holdings Capital is a U.S. SEC registered investment adviser and is the manager to the Crow Holdings Capital Funds. Crow Holdings Partners is a division within Crow Holdings Capital. Crow Holdings Capital, Trammell Crow Residential, Crow Holdings Industrial and Crow Holdings Office are operated separately and independently from one another with separate senior leadership and investment committees. SEC registration does not imply a certain level of skill or training.