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Contracts Admin/Project Accountant

Trammell Crow Residential
atlanta, raleigh, tampa,

Position Summary


This position will be responsible for managing the flow of subcontracts, insurance and financial information from the beginning of Development to the completion of Construction projects.

Primary Responsibilities


  • Creates and prepares all subcontracts, purchase orders, and changes orders, distributes and enters into Timberline software.
  • Insurance/OCIP Management, works with our OCIP partner to collect and maintain Subcontractor insurance documents.
  • Prepares and collects required lien releases.
  • Collects warranty information and prepares warranty book at project end.
  • Works with projects managers in the procurement of permits.
  • Maintains the purchase order procedure. Purchases orders (PO) will be written for all materials purchased. Materials purchased are to be purchased in a lump sum not to exceed unit figure for all items.
  • Works with the project manager to establish priorities and critical path items.
  • Has a weekly meeting with the project manager and vice-president of construction to review project status. (i.e. logs, turnover schedules and subcontractors status.)
  • Validation of Subcontractor payment requests & supporting documentation
  • Review all payable requests for accuracy and determine if within budget, code appropriately and obtain necessary approvals
  • Upload all weekly overhead invoices, monthly Subcontractor draw invoices and special check requests as needed into the invoice routing system
  • Manage payments and compliance for all draws, overhead invoices, and check requests
  • Ensure accuracy of Supplier joint check requests
  • Audit job cost reports for cost overruns and discrepancies
  • Process project budget revisions and Owner Change Orders
  • Release Subcontractor retainage payments per company guidelines
  • Audit invoices as necessary
  • Work closely with the Project Management team, Vendors and Subcontractors to research and resolve any discrepancies
  • Review and distribute monthly Project specific loan draws
  • Liaison with bank and development team regarding loan draws and necessary documentation
  • Assist project teams with any questions or needs related to the accounting department
  • Meet all required payable and draw deadlines
  • Enter budget in Timberline
  • Internal reporting to executive management
  • Work with corporate accounting to determine draw schedules
  • Weekly overhead invoice approvals
  • Maintain project tracking logs

Desired Skills & Experience


  • Bachelor’s degree in Business, Finance, Accounting, Construction Management, or equivalent experience required
  • 2-5 years of experience in the construction industry in an accounting capacity preferred
  • Proficiency in Microsoft Outlook, Word & Excel programs required. Experience with Timberline and/or Yardi accounting software preferred.
  • Experience with AIA documents (specifically G702 and G703)
  • Knowledge of construction procedures, rules & regulations
  • Experience working in a fast-paced environment with the ability to meet daily deadlines
  • Excellent time management and organizational skills, with a commitment to accuracy and attention to details
  • Highly effective written and verbal communication
  • Strong interpersonal skills with the ability to take initiative, multi-task, be a team player and adapt to shifting priorities