Contracts Admin/Project Accountant

This position will be responsible for managing the flow of subcontracts, insurance and financial information from the beginning of Development to the completion of Construction projects.

• Creates and prepares all subcontracts, purchase orders, and changes orders, distributes and enters into Timberline software.
• Insurance/OCIP Management, works with our OCIP partner to collect and maintain Subcontractor insurance documents.
• Prepares and collects required lien releases.
• Collects warranty information and prepares warranty book at project end.
• Works with projects managers in the procurement of permits.
• Maintains the purchase order procedure. Purchases orders (PO) will be written for all materials purchased. Materials purchased are to be purchased in a lump sum not to exceed unit figure for all items.
• Works with the project manager to establish priorities and critical path items.
• Has a weekly meeting with the project manager and vice-president of construction to review project status. (i.e. logs, turnover schedules and subcontractors status.)
• Validation of Subcontractor payment requests & supporting documentation
• Review all payable requests for accuracy and determine if within budget, code appropriately and obtain necessary approvals
• Upload all weekly overhead invoices, monthly Subcontractor draw invoices and special check requests as needed into the invoice routing system
• Manage payments and compliance for all draws, overhead invoices, and check requests
• Ensure accuracy of Supplier joint check requests
• Audit job cost reports for cost overruns and discrepancies
• Process project budget revisions and Owner Change Orders
• Release Subcontractor retainage payments per company guidelines
• Audit invoices as necessary
• Work closely with the Project Management team, Vendors and Subcontractors to research and resolve any discrepancies
• Review and distribute monthly Project specific loan draws
• Liaison with bank and development team regarding loan draws and necessary documentation
• Assist project teams with any questions or needs related to the accounting department
• Meet all required payable and draw deadlines
• Enter budget in Timberline
• Internal reporting to executive management
• Work with corporate accounting to determine draw schedules
• Weekly overhead invoice approvals
• Maintain project tracking logs

• Bachelor’s degree in Business, Finance, Accounting, Construction Management, or equivalent experience required
• 2-5 years of experience in the construction industry in an accounting capacity preferred
• Proficiency in Microsoft Outlook, Word & Excel programs required. Experience with Timberline and/or Yardi accounting software preferred.
• Experience with AIA documents (specifically G702 and G703)
• Knowledge of construction procedures, rules & regulations
• Experience working in a fast-paced environment with the ability to meet daily deadlines
• Excellent time management and organizational skills, with a commitment to accuracy and attention to details
• Highly effective written and verbal communication
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team player and adapt to shifting priorities